Terms & Conditions

Bookkeeping Services will include the recording of all financial transactions including purchases, sales, receipts, and payments by an individual or organization/corporation. Bookkeeping refers mainly to the record keeping aspects of accounting. Bookkeeping involves preparing source documents for all transactions, operations, and other events of the business.  Bookkeeping services result in the production of statements of Profits and Loss, Balance Sheet, Trial Balance, and monthly account reconciliations.

Payroll Services will include processing payroll at your desired frequency, preparing paychecks and/or sending wages via direct deposit.  Payroll services also include paying the payroll taxes timely to the correct agencies, filing all of the payroll tax reports timely and processing W-2’s at year end.  If employee garnishments, benefits, or employee verification through E-Verify are required, these services are available and billed monthly by time under “other services.”  Payroll services quoted include new hire verification via E-Verify, as well as compliance with the GA New Hire System.

Sales and Use Tax Services will include the correct and timely reporting, filing and payment of sales and use tax in all 50 states, including all required cities and counties. Sales tax is the tax imposed on retail transactions. It applies to all retail sales of tangible personal property.  Use tax is the tax imposed on consumers of tangible personal property that is used, consumed, or stored.

You are responsible for all management decisions and functions.  You are responsible for designating an individual with suitable skill, knowledge, or experience to oversee any bookkeeping services, payroll services, tax services, or other services we provide. You are responsible for evaluating the adequacy and results of and accept responsibility for such services. You are responsible for establishing and maintaining internal controls, including monitoring ongoing activities.

None of the services we provide can be relied on to detect errors, fraud, or illegal acts.  We will promptly inform the appropriate level of management of any material errors and/or evidence and/or information that comes to our attention during the performance of our bookkeeping procedures if we suspect that fraud may have occurred. In addition, we will report to you any suspicious evidence or information that comes to our attention during the performance of our bookkeeping procedures regarding potential illegal acts we suspect may have occurred, unless they are clearly inconsequential. We have no responsibility to identify and communicate significant deficiencies or material weaknesses in your internal control as part of this engagement.

We appreciate the opportunity to be of service to you and believe this letter accurately summarizes the significant terms and conditions of our engagement. If you have any questions, please let us know.